The UNON – Budget and Financial Management Service internship is for 3
months with an opportunity for extension, depending on the needs of the
department.
UNON is the headquarters of the United Nations Environment Programme (UNEP),
the United Nations Human Settlements Programme, and other key UN agencies with
vital administrative and technical support services.
UNON offers internships in Nairobi for undergraduate and graduate university
students. The internships have duration of three to six months and are on a
volunteer basis.
About The
United Nations (UN)
United Nations
Core Values: Integrity, Professionalism, Respect for
Diversity
Org. Setting and Reporting
The United Nations Office at Nairobi (UNON) is the United Nations
Headquarters in Africa and the representative office of the Secretary-general.
UNON supports programme implementation of the United Nations Environment
Programme (UNEP) and the United Nations Human Settlements Programme
(UN-Habitat) globally, as well as other United Nations offices in Kenya, by
providing administrative, conference and information services (www.unon.org).
Internship
Details
Job Title: INTERN - FINANCE, I
Department/ Office: United Nations Office at Nairobi
Duty Station: NAIROBI
Posting Period: 7 May 2013 - 22 May 2013
Job Opening number: 13-FIN-UNON-28040-R-NAIROBI (O)
The Internship is UNPAID and full-time.
Interns work five days per week (35 hours) under the supervision of a staff
member in the department or office to which they are assigned.
Responsibilities of the Finance Intern
Daily responsibilities will depend on the individual's background; the
intern's assigned office as well as the internship period. Duties may include,
but are not limited to:
Accounts Service Section: Petty cash and third party reporting, Record
interoffice voucher expenditures incurred by UNDP on behalf of UNON, UNEP and
UN-HABITAT, Bank reconciliation, Adjustments and Follow up on UN-approved
documents in IMIS, Review of ledger entries for correct coding. Billings of
services provided, analysis and reconciliation of accounts receivables,
follow-up with clients for outstanding payments, offset receivables with
payments made – applied deposits, monthly reporting , Write-off cases and
charge backs & recording of income for; Video conferencing, computer
accessories, office supplies and water, language & training and conference
services.
Staff Claims and Payroll: Processing of staff claims, computation of
entitlement due or amount refundable, Inform Payees of claims status, Maintain
statistics to monitor performance and whenever possible, client satisfaction,
process DSA/Advances, petty cash advances. Hand Carried DSA, invoices, vendor
statements and other payment requests.
Treasury: Deliver cheques and documents for signature by authorised
signatory panel, Prepare UNHQ Investment/Recall memo, take minutes, manage TSU
library and delivery book, pay stipend cheques, receipting of Cash/Cheques,
creation of deposits on contributions, sorting and despatching of receipts to
UNEP and UN-Habitat, Cheque preparation and documentation, bank reconciliation,
Deposits on returned payments and Handling Eserve. Updating of email address on
CTS, Sending of email addresses to clients, Batching cash for banking,
maintenance of bank signatory panel, general office administrative tasks and
any other tasks that may be assigned.
Finance Intern
Opportunity at the United Nations Office at Nairobi Requirements
Core
Competencies:
Communication:
-Speaks and writes clearly and effectively
-Listens to others, correctly interprets messages from others and responds
appropriately
-Asks questions to clarify, and exhibits interest in having two-way
communication
-Tailors language, tone, style and format to match the audience
-Demonstrates openness in sharing information and keeping people informed
Teamwork:
-Works collaboratively with colleagues to
achieve organizational goals
-Solicits input by genuinely valuing others’ ideas and expertise; is willing to
learn from others
-Places team agenda before personal agenda
-Supports and acts in accordance with final group decision, even when such
decisions may not entirely reflect own position
-Shares credit for team accomplishments and accepts joint responsibility for
team shortcomings
Planning & Organizing:
-Develops clear goals that are consistent with agreed strategies
-Identifies priority activities and assignments; adjusts priorities as required
-Allocates appropriate amount of time and resources for completing work
-Foresees risks and allows for contingencies when planning
-Monitors and adjusts plans and actions as necessary
-Uses time efficiently
Client Orientation:
-Considers all those to whom services are
provided to be “clients ” and seeks to see things from clients’ point of view
-Establishes and maintains productive partnerships with clients by gaining
their trust and respect
-Identifies clients’ needs and matches them to appropriate solutions
-Monitors ongoing developments inside and outside the clients’ environment to
keep informed and anticipate problems
-Keeps clients informed of progress or setbacks in projects
-Meets timeline for delivery of products or services to client
Educational Requirements
Applicants must be enrolled in a degree programme in a graduate school
(second university degree or higher); or if pursuing their studies in countries
where higher education is not divided into undergraduate and graduate stages,
have completed at least four years of full-time studies at a university or
equivalent institution towards the completion of a degree.
Be computer literate in standard software applications;
Have demonstrated keen interest in the work of the United Nations and have a
personal commitment to the ideals of the Charter; and
Have a demonstrated ability to successfully interact with individuals of
different cultural backgrounds and beliefs, which include willingness to try
and understand and be tolerant of differing opinions and views.
Applicants are not required to have professional work experience for
participation in the programme.
Studies in Finance or Accounting Desirable.
Work Experience
Applicants are not required to have professional work experience for
participation in the programme.
Languages
Fluency in one of the working languages of the UN Secretariat, English or
French, (both oral and written) is required; knowledge of the other is
desirable. Knowledge of another UN official language is an advantage
Assessment Method
Potential candidates will be contacted by hiring manager directly for
further consideration.
Special Notice
Your application for this internship must include;
1. A Completed application (Personal History Profile) through the UN
careers Portal. Incomplete applications will not be reviewed. In your Personal
History Profile (PHP), be sure to include all past work experiences, IT Skills,
and three references.
2.An accompanying letter (cover note) that includes; Title of degree you are
currently studying, Graduation date (when you will be graduating from the
programme), List the IT skills and programmes that you are proficient in using,
and Explain why you are the best candidate for the internship and what you hope
to gain from the internship.
3. A letter from your university clearly indicating the status of your enrolment,
what programme you are enrolled in and the anticipated date of graduation from
the programme.
Due to a high volume of applications received, ONLY successful candidates will
be contacted.
United Nations Considerations
The United Nations shall place no restrictions on the eligibility of men
and women to participate in any capacity and under conditions of equality in
its principal and subsidiary organs. (Charter of the United Nations - Chapter 3,
article 8). The United Nations Secretariat is a non-smoking environment.
No Fee
THE UNITED NATIONS DOES NOT CHARGE A FEE AT ANY STAGE OF THE RECRUITMENT
PROCESS (APPLICATION, INTERVIEW MEETING, PROCESSING, OR TRAINING). THE UNITED
NATIONS DOES NOT CONCERN ITSELF WITH INFORMATION ON APPLICANTS’ BANK ACCOUNTS.